Top five outlook tips

19.02.19

My Top 5 Outlook Tips
We all use Outlook every day but only use a small percentage of its amazing features.

Here are my top 5 time savers

 

  1. A New anything

If you have loads of things open on your task bar and you want to create something quickly you can right click the outlook icon to add a new email, calendar entry or task, quick and easy.

  1. Show unread items.

If you’re rubbish at keeping your inbox tidy and find yourself constantly looking for unread items you can just view the unread ones

 

  1. Use Quick Steps

If you constantly find yourself doing something repetitive, like moving messages to a folder you can create a quick step, quick steps allow you to press one button to perform an action.

  1. Right Click Flag for follow up

I often get emails that I need to deal with but are not urgent, I need to be reminded to do something say tomorrow or next week. I use the right click menu for this to ‘Follow up next week’

  1. Delay your email

We’ve all forgot to attach a file, forgot to add something or sent something to the wrong person. I have a simple outlook rule that delays every message I send by 3 minutes. It’s simple to do with these steps.

  • Click “Rules” dropdown on the tool “ribbon”

  • Select “Manage Rules & Alerts”

  • Click “New Rule…”

  • Highlight “Apply rule on messages I send”

  • Click “Next”

  • Click “Next” again

  • Click “OK” to the dialogue warning you that this rule will apply to every message you send

  • Check “Defer delivery by a number of minutes”

  • In the lower area, click the “a number of” link and set it to whatever you like

  • Click “OK”

  • Click “Finish”

EverythingTech offer Disaster Recovery, IT Services and Support in Manchester.

Related Articles

What Should a Disaster Recovery Plan Contain?

First consider of this: what are the consequences of NOT having a disaster recovery plan to protect your technology and your digital assets. Without a disaster recovery plan, you run the risk of losing records permanently. Data is central to so many businesses that...

Whether you’re a small business or a large enterprise we can offer solutions for all of your Manchester IT support needs. Our dedicated and lovely workforce are always at hand to complete tasks and answer queries that will help your business tech soar! For expert IT Support in Manchester, give us a call today.

Support: 0161 452 3233
Sales: 0161 826 2220
Mail: hello@everythingtech.co.uk

Receive IT advice & insights from our team

If you would like Everything Tech to send you emails about latest IT advice and insights, sign up to our email newsletter here. (We protect your data, read our Privacy Policy for more info).

© 2019 Everything Tech Limited, 1 St Peter’s Square, Manchester, M2 3DE.