My Top 5 Outlook Tips
We all use Outlook every day but only use a small percentage of its amazing features.
Here are my top 5 time savers for Outlook:
- A New anything
If you have loads of things open on your task bar and you want to create something quickly you can right click the outlook icon to add a new email, calendar entry or task, quick and easy. - Show unread items.
If you’re rubbish at keeping your inbox tidy and find yourself constantly looking for unread items you can just view the unread ones - Use Quick Steps
If you constantly find yourself doing something repetitive, like moving messages to a folder you can create a quick step, quick steps allow you to press one button to perform an action. - Right Click Flag for follow up
I often get emails that I need to deal with but are not urgent, I need to be reminded to do something say tomorrow or next week. I use the right click menu for this to ‘Follow up next week’ - Delay your email
We’ve all forgot to attach a file, forgot to add something or sent something to the wrong person. I have a simple outlook rule that delays every message I send by 3 minutes.
It’s simple to do with these steps.
Click “Rules” dropdown on the tool “ribbon”
Select “Manage Rules & Alerts”
Click “New Rule…”
Highlight “Apply rule on messages I send”
Click “Next”
Click “Next” again
Click “OK” to the dialogue warning you that this rule will apply to every message you send
Check “Defer delivery by a number of minutes”
In the lower area, click the “a number of” link and set it to whatever you like
Click “OK”
Click “Finish”
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