Top 5 Outlook Tips

Top 5 Outlook Tips

July 1, 2015. Posted by Lee Wrall

  • IT Support
  • Outlook
  • TIPS

My Top 5 Outlook Tips
We all use Outlook every day but only use a small percentage of its amazing features.

Here are my top 5 time savers

 

  1. A New anything

If you have loads of things open on your task bar and you want to create something quickly you can right click the outlook icon to add a new email, calendar entry or task, quick and easy.

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  1. Show unread items.

If you’re rubbish at keeping your inbox tidy and find yourself constantly looking for unread items you can just view the unread ones

 

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  1. Use Quick Steps

If you constantly find yourself doing something repetitive, like moving messages to a folder you can create a quick step, quick steps allow you to press one button to perform an action.

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  1. Right Click Flag for follow up

I often get emails that I need to deal with but are not urgent, I need to be reminded to do something say tomorrow or next week. I use the right click menu for this to ‘Follow up next week’

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  1. Delay your email

We’ve all forgot to attach a file, forgot to add something or sent something to the wrong person. I have a simple outlook rule that delays every message I send by 3 minutes. It’s simple to do with these steps.

  • Click “Rules” dropdown on the tool “ribbon”
  • Select “Manage Rules & Alerts”
  • Click “New Rule…”
  • Highlight “Apply rule on messages I send”
  • Click “Next”
  • Click “Next” again
  • Click “OK” to the dialogue warning you that this rule will apply to every message you send
  • Check “Defer delivery by a number of minutes”
  • In the lower area, click the “a number of” link and set it to whatever you like
  • Click “OK”
  • Click “Finish”

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